How to export your data from Vagaro
Updated 17 Sep 2026
In Vagaro your client list is a report. Only the business owner login can export it, and it comes as an Excel file.
These steps were checked in September 2026. Menus move from time to time, so the provider’s own help page is linked at the end. If anything looks different, send us a message and we will walk you through it, or do it with you on a call.
Export your client list
- 1Open the Customer List reportSign in as the business owner, go to Reports, then Customers (Customer List).
- 2Clear the date rangeLeave the filters open so that every customer is included.
- 3Export to ExcelChoose Export at the bottom right (in the app, the Action menu) and pick Excel. Do not pick PDF: a PDF cannot be imported.
Client notes are exported one client at a time in Vagaro (open the client, Notes, Excel). If your notes matter, tell us and we will help you decide which to bring.
Were you on Schedulicity? Schedulicity became part of Vagaro in 2025, so this is your guide too.
Saved card details can never be exported from any booking tool, and we never ask for them. With Stemfra your clients pay you at the venue, so there is nothing to move.
Then bring it into Stemfra
- 1Import the fileIn your dashboard open Clients, choose Import, and pick the file. CSV and Excel files both work. We match the columns for you, and you can adjust any of them before anything is saved.
- 2Or send it to usPrefer not to do it yourself? Send us the file and we load it for you.
- 3Swap your booking linkReplace the website and booking link on your Google Business Profile, and in your Instagram bio, with your Stemfra address. From then on, clients book on your own site.